CHARTER

ARTICLE I. NAME
ARTICLE II. PURPOSE AND POWERS
ARTICLE III. MEMBERSHIP
ARTICLE IV. GOVERNMENT
ARTICLE V. MEETINGS
ARTICLE VI. ATHLETICS
ARTICLE VII. FINANCES
ARTICLE VIII. AMENDMENTS

 

Acronyms:

SJB              St. John the Baptist Catholic Church
AM               Athletic Ministry
Board           SJB Athletic Ministry Board
CYO             Catholic Youth Organization

 

ARTICLE I. NAME


Section 1. The name of this organization shall be the St. John the Baptist Athletic Ministry Board (the Board).

 

ARTICLE II. PURPOSE AND POWERS


Section 1. Athletic Ministry (AM) is one component of St. John the Baptist Catholic Community’s comprehensive youth ministry program.

This program enables the partnership of parents, coaches, priests, religious, and adult leaders to manage and support a sports program that allows youth to grow in their relationship with God and come to better understand themselves and the Catholic faith.

The Athletic Ministry Program:

 

  • Employs safe, healthy, and enjoyable competition to promote the sharing of gospel values among athletes, parents, and coaches.

  • Assists Parish leadership in nourishing the emotional, spiritual, social and physical needs of young people.

  • Encourages young people to appreciate the gifts that they possess, and challenges them to share these gifts with their community.

  • Allows youth to witness the life of Christian discipleship in their coaches and adult leaders.

  • Encourages youth to become active members of our faith community.

 

MINISTRY


Athletic Ministry is a unique avenue of youth ministry with the potential for great Christian influence.  The program strives to ignite spiritual development out of the relationship between the youth of SJB and athletics.  God has blessed the youth with many gifts and talents and has called volunteers who realize the importance of nurturing those blessings.  
The SJB AM volunteers are encouraged to act as ministers by facilitating prayer before practice and games and attending the annual opening Mass as a team.   Most importantly, volunteers are asked to teach values of faith and character development and reflect those values in their own actions.


SPORTSMANSHIP


The Athletic Ministry must reflect Christian attitudes and values with coaches emphasizing good sportsmanship.  Coaches are expected to set sportsmanship goals with their teams and discuss proper conduct.  
Sportsmanship also includes treating game officials with respect. The Athletic Ministry strongly opposes the shouting of criticism or any negative or derogatory comments towards officials, coaches, and athletes by anyone present at an SJB AM event.


ENJOYMENT


The AM program is not a spectator sport for the benefit of coaches and parents.  The games are to be enjoyable for the athletes!  Therefore, coaches must always be positive by praising and instructing their athletes.  Good coaches build self-esteem, not from winning, but from skill development and the social aspects of sport.  
The SJB community prays that parents will support their children without placing undue pressure on them to succeed. Spectators are asked: to cheer in a positive manner at games; to never become involved in negative, profane, or offensive cheers or gestures; and to remember that the participants are children playing a game, and are not small adults.


SAFETY


The Athletic Ministry is a ministry for young people.  As such, a safe environment must be created and maintained including good facilities and equipment.  The Board must be diligent in ensuring the compliance of all coaches and volunteers with the policies of the Archdiocese of Washington. These policies are in place to investigate the background of the adult volunteers who are providing guidance and leadership to the youth in the athletic program. 

 

Section 2. The Board shall plan, initiate, develop, coordinate, promote, support, and supervise the execution of all designated youth athletic programs of St. John the Baptist Parish.

 

Section 3. Subject to the Pastor’s veto, the Board shall be the governing body of all Parish youth athletic programs; exercising such powers as is appropriate to its functions and specified by this charter.

 

ARTICLE III. MEMBERSHIP


Section 1. Members of the Board shall include the Director of Youth Ministry, the Business Manager, and a minimum of 7 appointed members. The appointed members shall be a minimum 18 years of age and standing members of St. John the Baptist Parish or School.

 

Section 2. The Director of Athletic Ministry, who is appointed by the Pastor, does not have a term limit.  All other appointed members shall each serve a three-year term.  The Parish Business Manager (a non voting member) shall act as Treasurer.  Of the appointed members, no more than  2/3 shall be parents of children presently in the SJB School. 
2.1 The appointed members may be reappointed upon a majority vote of the Board and the consent of the Pastor.
2.2 All appointed Board members (with the exception of the Director of Athletic Ministry) are limited to two consecutive terms of service.  There must be a 1 year hiatus before applying to the Board again.
2.3 The Board, with the advice and consent of the Pastor, shall appoint new members through a majority vote.  Terms of members shall be staggered so that at least two vacancies on the Board are created each year. 
2.4 Each year as terms expire for current members, the Board shall post notices in the church bulletin and other Parish or school publications notifying eligible parties of any vacancies on the Board for the following year. 
2.5 If a member resigns from the Board, the Board shall post notice of the vacancy with the church and school, and, as soon as possible, choose a replacement to serve the remainder of that term.

 

Section 3. Membership on the Board requires attendance at regular and special Board meetings and participation in Board activities in general.

 

ARTICLE IV. GOVERNMENT


Section 1. The term of office for all officers shall be one year (June 1 to May 31). Officers of the Board include the following: 

A. Chairperson - elected by the Board annually 
B. Secretary - elected by the Board annually
C. Treasurer/Parish Business Manager – appointed by the Pastor, no term limit

 

Section 2. Duties of the Board officers shall be as follows:

 

The Chairperson shall:

 

  1. Be someone other than the Director of Athletic Ministry

  2. Schedule and conduct all meetings of the Board

  3. Appoint all committees and designate the chairperson of each committee.

  4. Preside over all budget matters of the Board

  5. Designate an officer to conduct meetings in his/her absence.

  6. Meet with the Director of Youth Ministry to ensure that the Pastor’s vision of athletic ministry is being met.

 

The Secretary shall:

 

  1. Keep an accurate account of the minutes for all Board meetings and distribute them to Board members.

  2. Keep a collection of minutes from past meetings and have them available at all meetings

  3. Be responsible for advance notification of all members of the Board for both special and regular meetings

  4. Maintain and keep current the text of the charter and have the charter available at all meetings.

 

The Treasurer shall:

 

  1. Be responsible for the proper receipt, accounting, and disbursement of all Board funds.

  2. Maintain a permanent and accurate set of the Board’s financial records, which shall be open for examination by any Board member, the Pastor, or an individual designated by the Pastor

  3. Periodically submit a financial report to the Board, including, at minimum, a listing of all receipts and disbursements since the last financial report as well as a current balance of the budget

 

The Director of Athletic Ministry:


The Director of Athletic Ministry oversees the Parish’s Athletic Ministry program. Working with the Parish AM Board, and under the guidance of the Director of Youth Ministry, the Director of Athletic Ministry utilizes the AM mission statement to administer an AM program that allows young people to continue their journey of faith, knowing that they are welcomed and supported by the adults in their faith community.
The Director of Athletic Ministry shall:

 

  1. Meet with the Director of Youth Ministry to ensure that the Pastor’s vision of Athletic Ministry is being met.

  2. Interview, appoint, train as necessary, and supervise all Parish athletic coaches and other volunteers, with compliance to the policies set by the current Board, and the Board’s concurrence.

  3. Schedule parent meetings as necessary in order to communicate program goals and policies.

  4. Attend, or designate a representative to attend, Archdiocesan CYO meetings as needed.

  5. Be a good steward of all resources which fall under the purview of the AM at the Parish.

  6. With inputs from the Fund Raising Chairpersons, draft an annual budget for the Board’s approval.

  7. Provide necessary inputs to the Treasurer to maintain financial accountability of the Parish’s AM program.

  8. Review all team rosters prior to submission to the league.

  9. Stay informed of all Parish and Archdiocesan rules and policies, and make certain that all AM coaches are kept current on these issues.

  10. Work with the Parish’s AM Board to create programming that nourishes the spiritual, social, and physical needs of the youth of the church.

 

ARTICLE V. MEETINGS


Section 1. Regular meetings of the Board shall be held monthly, except during the summer school break. Regular meetings will provide a period that is open to all in the Parish or school. Meetings will be closed during voting periods (or secret ballots used) to maintain voting confidentiality. Decisions of the Board shall be set forth in the minutes that are approved by the Board.

 

Section 2. A special Meeting can be called by the Chairperson or a simple majority of the Board. No regular or special meeting of the Board shall be valid unless there is a quorum of the Board (including either the Chairperson or Secretary). Special meetings can be closed at the discretion of the Chairperson.

 

Section 3. A simple majority vote of the members present at a valid meeting is required for passage of any proposal, except for amendments to the charter.

 

Section 4. The order of business at any regular meeting should include the opportunity to have open discussion with individuals not on the Board, as time permits.

 

Section 5. Each appointed member of the Board has one vote on each proposal.  The Director of Youth Ministry and the Business Manager are non-voting Board members.  In the event of a tie, the Director of Youth Ministry will be the tie-breaker.

 

Section 6. At the first meeting of the new school year (June meeting), the Board shall nominate and vote to elect the Chairperson and the Secretary for the following year.

 

ARTICLE VI. ATHLETICS


Section 1. The purpose of the St. John the Baptist AM is to provide and promote recreational activity that will lead to the development of Christian ideals in the children of our Parish and school.

 

Section 2. Athletics are defined as any sport in which the Board elects to participate on a competitive and non-competitive basis.

 

Section 3. Children who either attend St. John the Baptist School or who are members of the Parish shall be eligible to participate in the sports programs offered by the SJB AM if they meet the eligibility requirements of the sponsoring organizations. The Board will determine participation in programs other than CYO. Non-parishioners are also permitted to participate in St. John the Baptist’s athletic programs if the child’s local Parish does not offer similar athletic programs and under conditions established by the Board (e.g., an increased registration fee).

 

Section 4. All coaches must meet with the approval of the Board. All coaches must comply with any and all Archdioceses and Parish Certification requirements.   Coaches at St. John the Baptist must have an inherent love for children, which always puts the individual child and his/her welfare above victory or defeat. No coach may be removed except by a ¾ vote by the Board at a regular or special meeting.

 

Section 5. The Board shall determine the criteria to be used in team selection. The Board recognizes the importance of each child who participates in St. John the Baptist’s sports programs. The Board is responsible for ensuring that participation is at a level commensurate with each child’s maturity and ability.

 

ARTICLE VII. FINANCES


Section 1. The Pastor must approve solicitations and fund raising of any type by the Board. Coaches may not solicit funds for their teams unless they have the approval of the Pastor and the Board.

 

Section 2. The Treasurer, so as to provide an accurate cost accounting, shall separately maintain expenses appropriate to each individual St. John the Baptist athletic program in addition to the program as a whole.

 

ARTICLE VIII. AMENDMENTS


Section 1. A Board member at any regular or special meeting of the Board may propose amendments to this Charter. However, Board members are required to notify other members in advance of their intent to propose to amend the Charter. Proposed Charter amendments cannot be voted on for at least one month following their formal introduction.

 

Section 2. A two-thirds vote of the full Board voting members  is required for passage of any amendment to the Charter.

 

© 2018 St. John the Baptist Catholic Community

ADDRESS

12319 New Hampshire Ave

Silver Spring, MD 20904

Tel: 301-622-1122

sjbathleticministry@gmail.com